How to Set-up a File for a Large Banner

Banner marketing is a simple and eye-catching strategy to raise awareness for your brand. At HelloPrint, we want to make sure your banner printing process is as easy as possible, starting with the first step: setting up your file. Unlike smaller products, large banners require a specific file setup because of their size, viewing distance, and placement.

A proper file setup not only avoids slow computer processing but also ensures your design prints exactly how you expect it to. Let’s walk through the key steps to setting up your large banner design file the right way:

1. Set Your Dimensions

Start by inputting the exact measurements of your banner. If the file ends up too large for your software to handle, you can reduce the resolution later to make it more manageable.

2. Choose the Right Resolution

Contrary to popular belief, large banners don’t need ultra-high resolution. Since banners are typically viewed from a distance, 200 dpi is sufficient. For even larger banners viewed from farther away, 75 to 150 dpi is perfectly acceptable. Higher resolution will only create unnecessarily large files and slow your workflow.

3. Use CMYK Color Mode

All print files should be in CMYK color mode, not RGB. RGB is intended for digital screens and will result in inaccurate colors when printed. Switching to CMYK ensures your colors appear correctly on your final banner.

4. Add a Bleed

Always include a 5 mm bleed on all edges of your banner. This extra space ensures that no white edges appear if the cutting machine shifts slightly during trimming.

5. Set a Safe Margin

To protect your important text and design elements, leave a margin of at least 2 inch from the edge of the banner. This accounts for potential trimming and space needed for finishes like hems, grommets, or pole pockets.

For roll-up banners, we recommend:

• 0.4 inch margin from the top
• 0.16 inch from the left
• 5.9 inch from the bottom (to account for the base mechanism)

6. Save Your File Correctly

Accepted file types usually include PDF, PSD, or JPG. Always flatten your artwork to one layer before submitting. If you’re using Illustrator, convert all fonts and strokes to outlines, and make sure all images are embedded. This prevents missing elements or font errors during printing.

With these simple steps, you’re now ready to prepare your file for large banner printing. Taking the time to set up your file correctly will save you time, reduce stress, and result in a professional-quality banner every time.

Let us know if you want help with your file setup, we’re happy to check it before you print!